New Expense Management System

UQ's new Expense Management System (EMS) is due to go live at the end of the third quarter.  Please view the TEM Project Update for further information. 

For now, it is business as usual, all international travel must be approved via a UniFi travel form and domestic via an email to your supervisor.

Please remember all travel must be booked through Campus Travel, unless:

1.      Campus Travel cannot match a conference package.

2.      Campus Travel cannot price match or offer a service that an individual can find (eg. late check-out)

3.      Accommodation and car hire associated with research and field work activities, where a pre-planned detailed itinerary is not feasible and high flexibility is needed to meet the business requirement of the trip.

4.      Research and field work where it is not feasible for a travel agent to book –such as accommodation offered by alternative lodging providers (e.g research facilities, remote communities, camping grounds).

5.      Research and field work where the accommodation sought is part of a broader offering integral to the business requirement of the trip (e.g access to additional facilities, access to dive boat etc).

6.      Unexpected last minute flights (and associated accommodation) originating in a country outside Australia whilst the original trip is in progress.

7.      Private accommodation.

If you have any concerns with Campus Travel please don’t hesitate to contact Nicole McArthur or your Finance Officer.

The Finance team will keep you updated as we get closer to going live.